It’s no secret that we love WordPress. One of the most flexible content management systems (CMS) around, WordPress offers a solid platform on which to build your website. There are many reasons why we love WordPress, including its ability to use plugins, its optimization, its technical support, and its ability to have more than one user. This last positive is a huge benefit for organizations with multiple team members who will be contributing to blogs or other routine operations.
Creating multiple users in WordPress is easy. We’ve put together this quick blog post to show you how to set up multiple users in WordPress, as well as assign them different roles to restrict how much access they have to the total website.
To add a new user to your WordPress website, first you have to make sure you have administrative access. If you built the website, chances are you probably have administrative access; if you had someone else build your website, make sure that you have admin status. If you do not, contact your web designer.
Once you login with your administrative account, go to the backend of the WordPress website. In its present form, the backend will have a menu running down the left side of the screen. Find Users under this menu. Under the submenu, click “Add New.” From there, you will have to fill in a few fields, including name, email address, and username. Depending on your settings, either the user’s name or the username is what will be displayed publicly so choose appropriately.
You will also have to set the new user’s role in the website. This is extremely important, particularly if you plan to add a lot of new users. Different roles will have different access to the website. The roles are as follows:
This role has the fewest privileges but can be great for contractors, guest bloggers, and more. Contributors can create and edit their own posts, but they cannot publish them. When they create a post, the admin will be notified and the post will be put for review. Once their post is approved and published, they can no longer edit that post. It should be worth noting that a contributor also cannot upload images, so they might require additional help.
The next step up, an author can do everything that a contributor can do; however, an author can also publish and delete their own posts. They also have the ability to upload files and images. This is usually a good level to assign trusted writers that you feel like can work autonomously.
The editor has all the previous abilities in addition to viewing, editing, publishing, and deleting any post or image in the system. In addition, editors also can manage categories, manage tags, and manage links. Tags and categories are important for search engine purposes as well as overall content management. For example, a well-managed tags and categories system allows readers to see related posts easily. An editor role is perfect for a manager-level position in your organization, head writer, or whoever is in charge of your content marketing.
Yes, you can add a new user as an administrator. An administrator can do anything—literally. Beyond all the permissions already listed, an administrator has full access and ownership of your website. They can change plugins, themes, create new users—everything. If you add a new administrator, make sure that you trust that person completely. No one wants their website hijacked!
On top of adding roles, you can promote or demote existing users. To do so, simply return to the Users tab and select the box next to their name. On the dropdown menu at the top, you can select “Change role to…” and then select whatever role you want to assign that team member. You can also remove users this way, which might be necessary if you stop working with certain team members or if their role in your organization changes.